2011 HOA Annual Meeting

February 22, 2011 -- Salem Elementary School, Snohomish WA 

3:00 pm - 5:00 pm

Agenda

• 1. Welcome: Introductions

  2. Roll Call and the establishment of a Quorum

  3. Guest Speaker:  Acel Net Inc.

  4. Reports of Board Members

     1. • Approve the Minutes of 2010 Annual Meeting - Monique Rounsavelle, President

        • Review and approval of the Budget - Andy Ellis, Treasurer

        • HOA Insurance - Kenny Swope, Secretary

  5. Reports of Committee Chairs

     1. • Architectural Control Committee - Russ Clarke

        • Beatification / JP Land Committee - Marcy Meachum

        • Compliance Committee - Eric Maughan

        • Maintanance - Monique Rounsavelle

        • Neighborhood Watch - Stephanie Clarke

        • Social Director / Newsletter - Amy Seelhoff

        • Website - Kenny Swope

  6. Unfinished Business

     1. • Trails & Master Plan

        • Dog Responsibilities in the Neighborhood

  7. New Business

     1. • President's position open

        • Committe position's openings

        • Play equipment replacement

  8. Adjourn

Minutes

Roll Call and the establishment of a Quorum

The meeting was called to order by Monique Rounsavalle, President of the HOA Board.  11 homes were represented in person.  Proxies were being collected in order to have a quorum for the meeting.

Reports of Board Members

The minutes of the 2010 Annual meeting were distributed to those in attendance.  Randy Keller moved that the minutes be approved as written.  Don Hilliard seconded the motion.  A voice vote of the membership approved the minutes.

Board President, Monique Rounsavalle, reported on the 2010 accomplishments.  They include:

• • Repair and painting of the park lamp posts.

  • Repair of fences surrounding the retention ponds including the replacement of locks with new combination code locks.

In the near term, repairs to the entry fountain will be completed.

A proposal to replace the playground in the next 4 to 5 years was reviewed. The President explained that the current playground equipment is deteriorating and will likely need to be replaced in the next four to five years. Efforts are underway to repair the existing facility, but wood rot is taking its toll. The proposal was made to include in the budget a $3,000 per year catagory to begin reserving the approximate $25K estimated to replace the playground with commercial grade equipment.

The President also reported that Peter Lance sold all 13 remaining lots in the development to TSA Homes, Inc.  This sale, completed just before the end of 2010 effectively removes Peter Lance from a development role in Storm Lake Heights.  There is pending action regarding the adjustment of lot lines for Division I that Peter was working.  To the knowledge of the Board, this work was not completed.  Further investigation will be required in order to determine the status of this activity.  The President also reported that, as a result of this transaction, the Architectural Control Committee would be asked to go back into build approval mode.  The Board has the action to contact TSA regarding the disposition of the 13 votes previously held by the Board on behalf of Peter Lance.

Andy Ellis reported on the 2010 performance and the proposed 2011 budget. In his remarks, he noted that in 2010, legal fees dominated the financial plan due to updates to the CCR's and lien activity for some homes in the neighborhood. Going forward, that level was not expected to continue. In addition, increases in maintenance were being planned in to address growing maintenance projects in the neighboorhod. Further, the budget has $4,214 in unallocated funds that can be used for projects. This budget proposal included the playground reserve fund noted above. Carl Spencer moved that the budget be adjusted and proposed, Randy Keller seconded the motion. All in attendance approved the measure.

There has been no changes in the HOA Insurance position for the year.

Guest Speaker - Daniel Wyatt of Accel.Net

Daniel Wyatt, CEO of Accel.Net attended the meeting at the request of the Board to give the Association a status on the internet service to the community.  He began by noting that Storm Lake Heights currently has 24 active customers on the network.  He then reviewed the history regarding how Accel Net became involved in supporting Storm Lake Heights.  Currently Storm Lake Heights is the only residential customer base that the company has.  The remainder of the customer base are all commercial interests.  The current configuration of the network transmits from the transmitter in the development to a tower on Trombley road (Trombly tower), which is approximately two miles distant.  This transmission, in turn, is sent to Tiger Mountain where it is integrated into the larger internet.

Costing policy was then discussed.  Daniel explained that the routers used to connect to the network are required to be SNMP compliant.  This is due to the construction of the network.  It was noted that, while Accel Net will sell a router as part of the installation service, one could purchase their own router and configure it to Accel Net configuration in order to keep costs down.  The routers that Accel Net provide are sold at cost.  The price per GB was then discussed.  Today, Accel Net charges $60 / 10 GB monthly.  Additional GB can be purchased for $3/GB.  If one runs over their plan, the charge is $5/GB.  Daniel expressed that they have to ability to "backdate" charges and  charges month to month if the customer runs over and needs to adjust their plans.  In addition, the monthly cap can be changed at will by the customer. 

Daniel then remarked on future improvements that are coming to the network in our region.  First, the transmitter at the receiver site has been acting up, locking up twice in the last week.  Due to this failure rate, the transmitter replacement schedule has been accelerated to replace the transmitter in the near term.  Secondly, their is a new commercial customer in the region that is requiring higher bandwidth service.  In the coming 60 to 90 days, the service to our area will be enhanced from the current 7 mbit/sec to 10 or 15 mbit/sec.  While, there are no plans to enhance service to Storm Lake Heights, the addition of this upgrade will benefit the customers.  It was noted that, due to the limited customer base, Accel Net nets approximately $400 per month for the service to the neigborhood.

During the question and answer session, it was noted that Peter Lance is the owner of the cable in the development.  Later in the discussion, it was commented that, with Peter out, the cable now falls to the HOA.  Dan remarked that there is equipment in the system that is very specific to the internet service and may not be compatible with a cable companies equipment.  He did remark that he would be happy to work with a cable provider regarding the configuration of the system, if that is the desire of the HOA.  In remarks to questions surrounding the high installation costs associated with the service, Dan remarked that he was open to alternative proposals including spreading installation costs over multiple months.

For those customers that currently use the service, any issues with the service can be addressed to support@accelnet.net

Reports of Committee Chairs

• 1. Architectural Control Committee

     1. • No Report

  2. Beatification / JP Land Committee

     1. • Marcy Meachum is stepping down as the leader of this committee.

  3. Compliance Committee

     1. • We are starting to see RV's and trailers in the neighborhood on an extended basis.  Members are reminded that HOA Bylaws limit the amount of time that an RV or trailer can be parked

        • There have been a number of reports of problems with dogs in the neighborhood.  Members are reminded that Snohomish County has a leash law.  Failure to comply can be reported to the Sheriff for further action.  In addition, the HOA reminds dog owners to scoop and remove dog waste.

  4. Maintanance

     1. • Several items have been noted above in the President's remarks.  We continue to identify items for repair.  Included are the installation of the water fountain at the entrance and maintanance of the park equipment.

  5. Neighborhood Watch

     1. • The Neighborhood Watch sign has been installed at the entrance to the neighborhood.

  6. Social Director / Newsletter 

     1. • No Report

  7. Website 

     1. • The website contintues to mature.  New functionality includes a volunteer list for use by the Board for keeping track of items that can be addressed by members of the development.  It can be found here.  The more we are able as a community to work off needed items, the more we can keep annual dues under control.

        • Updates to the Parade of Homes is planned for spring when the grass comes in.  Many of the photos of homes are quite old and need to be refreshed.  An email will go out notifiying members when the photos are planned.

  8. Trails and Master Plan

     1. • This committee has not met yet to start. 

New Business

• 1. President's position open

     1. • Monique Rounsavalle is stepping down as President.  The Board thanks her for her years of service.  Motions were brought forward for a new President.  Randy Keller motioned that Joe North be nominated.  Tracy Kimmel provided the second.  All attending approved.  Joe was not present at the meeting.  Monique indicated that she had been in communication with Joe regarding this position and that he was open to the recommendation.  Monique committed to following up with Joe.

  2. Committe position openings

• • ACC & Compliance: The proposal was made to merge the ACC and Compliance committee.  Jeremy Paton agreed to lead the newly formed ACC and Compliance committee.

  • Welcoming Committee:  Mary Swope volunteered to lead.  Donna Clawson volunteered to participate

  • Beautification Committee:  Donna Clawson volunteered to lead.

  • Neighborhood Watch Committee:  This position has not been filled

  • Newsletter / Social Committee:  Donna Clawson volunteered to lead.  Mary Swope volunteered to participate

  • Architecture Committee:  This committee is restarting due to the sale of lots to TSA Homes.  Monique Rounsavalle volunteered to lead this committee.

  • Maintenance Committee:  Monique Rounsavalle volunteered to lead this committee.

Adjourn

• 1. Meeting was adjourned at 4:37 PM through a motion from Randy Keller.