STORM LAKE HEIGHTS HOMEOWNERS ASSOCIATION

Minutes for Annual Meeting

2pm March 10th, 2019

Alfy’s Pizza – Monroe, WA

1)     Welcome – Call to order

a)     Meeting was called to order at 2:10pm by the HOA President

2)     Roll Call, Proxies and Establishment of Quorum

a)     Proxy bids were collected

b)     Quorum was established with sixteen property owners were either present or had assigned a Proxy who was present at the meeting

3)     Unfinished Business

a)     There was no outstanding unfinished business

4)     New Business

a)     2019 Budget

i)      Current maintenance needs – Trees, Park, Ponds, Trails, Common Flowerbeds

(1)   Most frequent issues reported to the HOA are dangerous trees, trail maintenance and general beautification requests

ii)    The status of our current bank account was discussed and a copy of the proposed 2019 budget was distributed

iii)   Our current budget roughly matches our current level of expenditures

(1)   In order to improve our ability to address the maintenance needs identified above and to improve the HOA common areas, we will need to raise our dues

(2)   A proposal was made to raise the dues to $500 in 2020

(a)   The proposal will be sent to the membership for approval

iv)   The cost to maintain the playground at the park is approximately $2700 per year

(1)   This covers repairs, pressure washing, staining, new wood chips

v)     Some feel there should be an additional cost to those members who pay their dues on a monthly basis instead of annually

(1)   There are only a few families paying monthly

(2)   This does not put the HOA into any financial risk as our budget is setup based on the dues previously gathered

vi)   The membership present would like to expenditures on items that are low maintenance

vii) Some of the $5k approved for the flowerbeds near the neighborhood entrance has been carried forward to 2019 to cover the completion of the project

viii)         The 2019 budget was approved by a vote of 11 Approved to 0 Not Approved

b)     Lights for Park

i)      Helen showed three options for the lights

(1)   Members present would like to know the warranty information for these lights

ii)    Installation will be around $500

iii)   Color options are numerous

(1)   The color green carries an additional cost, other colors don’t have an additional cost

iv)   The members will be asked to vote on the design of the light poles (basic or decorative) and the color (black or brown/bronze)

c)     Open Board Positions

i)      Treasurer

(1)   Archie Ashberry was voted in with a vote of 11 to 0

ii)    President

(1)   Tim Hastings was voted in with a vote of 10 to 0

5)     Other Business

a)     Is it possible to ask Snohomish County if we can have a light put on the pole across from the neighborhood entrance

b)     Three people are needed to assist on the ACR Committee

i)      Michelle Young, Dan Lakes, Monique and Susana Ashberry have volunteered

c)     Can we put a pop mirror at the corner of 82nd and 211th

i)      Archie will research the options

d)     HOA PO Box

i)      We currently pay $120 per year for the box and its only purpose is to collect dues

ii)    We will research the options of getting an address for the HOA and use an spare box in one of the existing mailboxes

e)     There will be a board meeting every other month; members are welcome to attend

f)      The members at the meeting would like to see the summer picnic happen again